Stop managing your vending business in Excel.

FillRun gives you warehouse stock, operator purchase runs, purchase tracking, and true profit per machine — everything Nayax doesn't cover, in one place.

Start your free 7-day trial

No credit card required. Set up in under 10 minutes.

[Dashboard screenshot coming soon]

Used daily by vending operators in Australia · Built by an operator, for operators · Works alongside Nayax — not instead of it

Nayax tells you what sold. It doesn't tell you what it cost.

Excel wasn't built for this

Tracking warehouse stock, purchases, operator refills, and adjustments across multiple machines in a spreadsheet breaks the moment you have more than two machines and one operator.

You don't know your real profit

Revenue from Nayax minus a rough COGS estimate isn't profit. Until you track every purchase, every refill, and every adjustment, you're guessing.

Operator coordination shouldn't run on WhatsApp

Trip sheets, returns, staff consumption, pick lists — when this lives in text messages, things get missed. Stock goes negative. You find out too late.

FillRun fills the gap between your warehouse and your machines.

From the moment stock enters your warehouse to the moment profit hits your account — FillRun tracks every step.

Warehouse Stock

Track exactly what's in your warehouse at all times. Every purchase in, every refill out, every adjustment recorded. No guessing.

Operator Purchase Runs

Your operator logs every fill run from their phone. Pick lists, quantities loaded, returns, staff consumption — all recorded, all visible to you.

Purchase Management

Log stock received from suppliers. Track unit costs. Get reorder alerts before you run out. Know exactly what you've spent.

True Profit Per Machine

Revenue from Nayax, costs from FillRun. Finally see which machines are actually making money — and which ones aren't.

Reorder Intelligence

Automatic reorder alerts when stock drops below your target level. A purchaser-friendly order sheet ready to send to your supplier.

Works With Nayax

FillRun doesn't replace Nayax. It sits alongside it. Import your Nayax sales data via CSV, or let FillRun sync automatically on the Fleet plan.

Up and running in three steps.

Add your products and opening stock

Import your product list or add products manually. Enter your opening warehouse stock. Takes less than 10 minutes.

Record purchases and refills as they happen

Every time stock arrives, log it. Every time your operator does a run, they log it. FillRun calculates your warehouse stock automatically.

See your real numbers

Dashboard shows current stock, reorder alerts, and profit per machine. Make decisions based on facts, not estimates.

Simple pricing. No lock-in. Cancel anytime.

Every plan includes a 7-day free trial. No credit card required to start.

SOLO

$29/month

For owner-operators running everything themselves

Best for: 1–3 machines, solo owner

Up to 3 machines, 1 user
Warehouse stock tracking
Purchase + supplier management
Reorder alerts + reorder report
Pick list / refill recording

Planning to grow? The Operator plan has everything you need to scale.

Start free trial

⭐ Most popular

OPERATOR

$59/month

For solo owners ready to scale — or owners with an operator on board.

Best for: Up to 8 machines, Solo + Operator

Everything in Solo, plus:

Up to 8 machines, 3 users
Operator purchase runs
Photo scan returns
Staff consumption recording
Sales analytics — best sellers, trends, velocity per product

Start free trial

FLEET

$99/month

For serious operators scaling beyond one route

Everything in Operator, plus:

Unlimited machines, 10 users
Nayax API auto-sync
Sales analytics
Price optimisation insights
Product mix recommendations

Start free trial

All plans available annually — 2 months free.
Solo: $290/yr · Operator: $590/yr · Fleet: $990/yr

Built from a real vending operation.

“

I was running 8 machines across Melbourne, coordinating my operator on WhatsApp and tracking warehouse stock in Excel. Every week something was wrong — either stock was missing, a reorder was missed, or I had no idea what the actual profit was. I built FillRun to fix that for myself. Then I realised every Nayax operator had the same problem.

— K, FillRun founder and vending operator, Melbourne

Common questions.

Your vending business deserves better than Excel.

Join operators who track stock, manage runs, and see real profit — without the spreadsheet chaos.

Start your free 7-day trial

No credit card required · Cancel anytime · Set up in 10 minutes